What health and safety documents does an SME legally need?

Employers with 5 or more employees must have a written Health and Safety Policy (Health and Safety at Work Act 1974) and written risk assessment records (Management of Health and Safety at Work Regulations 1999). Beyond these, SMEs need processes for accident reporting, sickness absence and return to work, reasonable adjustments, and handling health information confidentially.

Does a small business with fewer than 5 employees need a written health and safety policy?

No. The legal requirement for a written Health and Safety Policy only applies to employers with 5 or more employees under the Health and Safety at Work Act 1974. However, having a simple written policy is good practice even for smaller businesses, as it demonstrates a structured approach to managing risk.

What is a reasonable adjustments process and does every SME need one?

Employers of all sizes must consider reasonable adjustments for disabled employees under the Equality Act 2010. You do not need a formal written policy, but having a clear, consistent approach — and documenting decisions when adjustments are made or declined — protects the business and supports fair treatment.

The Essential OH & Safety Documents Every SME Needs